Project Management

Project oversight and coordination using runtime task tools with persistent plan files.

Principles: Token efficiency | Concise reports | Data-driven insights

When to Use

• Checking project status or progress across plans
• Updating plan statuses after feature completion
• Hydrating/syncing Codex tasks with plan files
• Generating status reports or summaries
• Coordinating documentation updates after milestones
• Verifying task completeness against acceptance criteria
• Cross-session resume of multi-phase work

Core Capabilities

1. Task Operations

Load: references/task-operations.md

Use task tools when the runtime exposes them; otherwise keep checklist state in plan files.

• Create tasks with metadata (phase, priority, effort, planDir, phaseFile)
• Track status: pending → in_progress → completed
• Manage dependencies with addBlockedBy / addBlocks
• Coordinate parallel agents with scoped ownership

2. Session Bridging (Hydration Pattern)

Load: references/hydration-workflow.md

Tasks are ephemeral. Plan files are persistent. The hydration pattern bridges them:

• Hydrate: Read plan [ ] items → create one tracked task per unchecked item
• Work: task/checklist updates track progress in real time
• Sync-back: Reconcile all completed tasks against all phase files, update [ ] → [x], update YAML frontmatter status
• Resume: Next session re-hydrates from remaining [ ] items

3. Progress Tracking

Load: references/progress-tracking.md

• Scan the configured plans directory for active plan.md files
• Parse YAML frontmatter for status, priority, effort
• Count [x] vs [ ] in phase files for completion %
• Cross-reference completed work against planned tasks
• Verify acceptance criteria met before marking complete

4. Documentation Coordination

Load: references/documentation-triggers.md

Trigger configured docs path updates when:

• Phase status changes, major features complete
• API contracts change, architecture decisions made
• Security patches applied, breaking changes occur

Delegate to docs_manager subagent for actual updates.

5. Status Reporting

Load: references/reporting-patterns.md

Generate reports: session summaries, plan completion, multi-plan overviews.

• Use naming: {reports-path}/pm-{date}-{time}-{slug}.md
• Sacrifice grammar for brevity; use tables over prose
• List unresolved questions at end

Workflow

[Scan Plans] → [Hydrate Tasks] → [Track Progress] → [Update Status] → [Generate Report] → [Trigger Doc Updates]

1. Check existing tracked tasks first when task tools exist
2. If empty: hydrate from plan files (unchecked items)
3. During work: update tracked task/checklist state as tasks progress
4. On completion: run full-plan sync-back (all phase files, including backfill for earlier phases), then update YAML frontmatter
5. Generate status report to reports directory
6. Delegate doc updates if changes warrant

Mandatory Sync-Back Guard

When updating plan status, NEVER mark only the currently active phase.

1. Sweep all phase-XX-*.md files under the target plan directory.
2. Reconcile every completed tracked task/checklist item to phase metadata (phase / phaseFile).
3. Backfill stale checkboxes in earlier phases before marking later phases done.
4. Update plan.md status/progress from real checkbox counts.
5. If any completed task cannot be mapped to a phase file, report unresolved mappings and do not claim full completion.

Plan YAML Frontmatter

All plan.md files MUST have:

---
title: Feature name
status: in-progress  # pending | in-progress | completed
priority: P1
effort: medium
branch: feature-branch
tags: [auth, api]
created: 2026-02-05
---

Update status when plan state changes.

Quality Standards

• All analysis data-driven, referencing specific plans and reports
• Focus on business value delivery and actionable insights
• Highlight critical issues requiring immediate attention
• Maintain traceability between requirements and implementation

Related Skills

• ck:plan — Creates implementation plans (planning phase)
• ck:cook — Implements plans (execution phase, invokes project_manager at finalize)
• plans-kanban — Visual dashboard for plan viewing