ACL Camera Ready

Use this after ACL (or Findings of ACL) acceptance. Camera-ready quality controls how the paper looks forever in the ACL Anthology, which is the permanent open-access record. For ACL 2026 the camera-ready deadline was April 19, 2026 — confirm the current edition's date in the acceptance email before planning anything.

The extra page and what it is for

• Accepted *ACL papers traditionally receive one additional content page: long papers up to 9 pages, short papers up to 5. The page exists to address reviewer and meta-review comments, not to smuggle in a new contribution.
• Spend it in priority order: fixes the meta-review asked for, clarifications reviewers requested, then de-anonymization overhead (author block, acknowledgements) which consumes real space.
• References remain unlimited; the Limitations section remains mandatory in the camera-ready and still sits outside the page count.

De-anonymization pass

• Restore authors, affiliations, and acknowledgements; convert third-person self-citations ("Smith showed") back to natural first person where clearer.
• Replace anonymous supplement links with the permanent public repository, dataset page, or model card; test every URL logged out.
• Add the funding and AI-assistance acknowledgements: ACL policy requires generative-AI use beyond polishing to be disclosed, with details in the Acknowledgements matching your Responsible NLP checklist answers.

Anthology-facing metadata

Item	Why it matters at ACL	Common error
Title/abstract in the form	Becomes the Anthology landing page	Unicode or LaTeX macros pasted raw
Author names + order	Permanent citation record, BibTeX for everyone	Name spelled differently than prior papers
PDF fonts embedded	Anthology archival requirement	Missing Type-1/TrueType embedding from figures
License acceptance	Anthology publishes under CC BY 4.0 (post-2016 policy)	Assuming you can restrict reuse later
Video/poster uploads	Linked from the Anthology page when provided	Skipped, losing visibility

Publication in the Anthology is open access with no author fee; ACL's cost model is conference registration, not APCs.

Integrating reviewer-mandated changes

Work from the meta-review, not memory:

1. Extract every "should," "must," and "the authors agreed to" from the meta-review and discussion thread into a checklist.
2. Map each to an edit: new sentence, moved table, scoped claim, added citation. The accepted contribution must not silently grow — a stronger claim than reviewers evaluated is an integrity problem, not a bonus.
3. Keep section and table numbering stable where possible so the review record still points at the right objects.
4. Re-run the checklist consistency pass: if you promised error bars or a contamination note in discussion, the camera-ready must contain it.

Main conference vs Findings logistics

• Findings papers are full peer-reviewed publications in the Anthology but are typically not part of the main oral program; presentation options (Findings poster sessions, workshop presentation slots, videos) vary per edition — check the current conference's Findings instructions rather than assuming.
• Registration and presentation expectations differ by track and edition; ACL 2026 ran as a hybrid conference in San Diego (July 2-7, 2026). Verify the current attendance requirement before booking or skipping travel.

Camera-ready week runbook

Day 1: meta-review edit checklist; claim-scope audit
Day 2: de-anonymize; acknowledgements incl. funding + AI disclosure
Day 3: public artifact links live; README + license on the repo
Day 4: rebuild with final style; font embedding + page-count check
Day 5: metadata form; abstract matches PDF; submit and archive everything

Common camera-ready rejections and rework requests

• Unembedded fonts from matplotlib or Inkscape figures — regenerate with embedding forced rather than patching the PDF.
• Title case mismatch between the form and the PDF, or LaTeX math left in the plain-text abstract field.
• Author list drift: an author added or reordered after review needs chair approval, not a silent metadata edit.
• Limitations section deleted "for space" — it is still required and still free; removing it can bounce the paper at publication checks.
• Non-resolving artifact URLs: the Anthology page will outlive your lab server; prefer archived, versioned hosting for the link of record.

If the paper landed in Findings

• The Anthology volume is "Findings of the Association for Computational Linguistics: ACL <year>" — cite and list it that way; miscrediting your own venue tier propagates into others' bibliographies.
• Camera-ready mechanics are the same as main-conference papers, extra page included; deadlines are usually shared — confirm in the decision letter.
• Ask early which presentation options the edition offers Findings papers (poster session, affiliated workshop slot, video); slots can require separate sign-up shortly after notification.

Presentation assets riding the same deadline window

• Poster/slide templates, video-upload requirements, and session-format details arrive with or shortly after camera-ready instructions; the video deadline is often earlier than authors expect.
• Registration typically must be completed by a named author before the paper is scheduled — check the decision email for the binding rule.
• Book the error budget: font, metadata, and form rejections bounce back days later, so submitting on the deadline hour forfeits the retry.

Output format

[Camera-ready status] Ready / Needs fixes / Blocked
[Meta-review edits] <requested change -> edit made>
[Extra-page budget] <what the added space was spent on>
[De-anonymization + disclosure] <authors/acks/AI-use/links status>
[Anthology package] <PDF/metadata/license/artifact links>