Vexa meetings

The vexa MCP server is connected. Start with whats_waiting — it says what the user's Vexa needs right now.

Send a bot to a call

1. parse_meeting_link(meeting_url) → platform + native_meeting_id.
2. request_meeting_bot(meeting_url). A human in the call must admit the bot; expect a delay between requested and active.
3. get_meeting_transcript(platform, native_meeting_id) while the meeting runs. Pass since_index to read only what is new. A meeting that is active with zero segments usually means the bot is not admitted yet or nobody has spoken.
4. stop_bot(platform, native_meeting_id) when done.

Every tool returns platform + native_meeting_id; feed one tool's output straight into the next.

Write a meeting into the user's notes

When asked to sync, log, or file a meeting:

• list_meetings (filters: status, platform, metadata) to find it; get_meeting_transcript for the segments; get_meeting_participants is not a tool — participants come from the segments' speaker names.
• Write one note per meeting, dated, in the user's existing format if there is one (look at a recent note first). Include: title, date, participants (from speaker labels), a short summary, decisions, action items with owners, and the transcript or a link to it. Keep speaker labels as they are — do not guess names the transcript does not carry.
• Ask before writing outside the folder the user named.

Search across meetings

search_transcripts returns ranked snippets of what was said, not whole transcripts. Use it for "what did we decide about X", then open the meeting for context.

Make the data durable

annotate_meeting attaches a title and metadata (a CRM id, a ticket, tags). Anything you put there is findable later with list_meetings(metadata_filter=...). If you learn something durable about a meeting, write it back.

Do not

• Do not call speak_in_meeting unless the user asked for that exact thing to be said. It is audible to everyone present and irreversible.
• Do not read a meeting's meetings_failed-style counters as reliability; a meeting ends in many states that are not errors.