Task: Arrange the .pm board

/pm is the only skill that writes to .pm/. It arranges milestones and tasks under the conventions below. /pm-brainstorm proposes; /pm materializes. This file is the canonical definition of the board conventions — hierarchy, sizing rule, quality gate, standing closing tasks, templates. /pm-brainstorm reads it at runtime and must not restate or diverge from it. Parse the subcommand from $ARGUMENTS (default = status).

The .pm hierarchy

Level	Path	Meaning	Effort
Workstream	wN/ (w1, w2, w3, …)	a general-purpose worker queue; README.md + inbox notes	—
Inbox note	wN/NNN.md (w1/005.md)	one idea or a sub-hour unit of work, plain markdown	≤ ~1h
Milestone	wN/mN/ (m1, m2, …)	a shippable chunk: README.md + task files	> ~1h, multiple tasks
Task	wN/mN/tNNN.md	a single unit	tens of minutes

Rules (enforce every time)

• Respect the anti-goals. Read .pm/DO_NOT_DO.md before proposing or materializing work. Do not create milestones/tasks that conflict with it.

• Workers are general-purpose. Every wN may take work anywhere in the bex project. Workstream placement records scheduling and history, not a permanent mission, specialty, component boundary, or ownership claim. Do not assign themes or missions to workstreams, and do not use prior milestones to reject otherwise appropriate work.

• Sizing rule. A milestone must be > ~1 hour of work across more than one task. If a chunk is ≤ ~1h (tens of minutes, a task or two), do NOT create an mN/ directory — record it as a loose inbox note wN/NNN.md. Tasks take tens of minutes; milestones take hours.

• IDs must match the path. A task's id: wN/mN/tNNN frontmatter must equal the directory it lives in. Never create a milestone dir whose path disagrees with the IDs inside it; if you find existing drift, flag and repair it.

• Keep status in sync across all three places it lives: the workstream README.md milestone checkbox, the milestone README.md **Status:** line + the — DONE marker in the task table, and each task's status: frontmatter.

• Numbering: next free zero-padded 3-digit for inbox notes (NNN) and tasks (tNNN); next free wN / mN. Scan the tree first; don't reuse a number.

• Use worker: worker1 unless the workstream README names another worker.

• Milestones must be meaningful. Every milestone must include direct project-goal linkage, an observable expected outcome, and why this work matters now (dependency/risk/sequence rationale).

• Every board item briefly explains why. Milestones carry it in the milestone README.md (## Source + Goal linkage). Single tasks — inbox notes wN/NNN.md — carry it in the note itself: a one-line Why: … directly under the title (a sentence on the motivation/payoff is enough).

• Every milestone ends with standing closing tasks, appended after the implementation tasks whenever a milestone is materialized:

  1. Render parity — only when the milestone is feature development or a fix that touches a user/tenant-facing surface. Check that the change is consistent across every surface it exposes: REST, GraphQL, and MCP in lego/backend/ (same fields, semantics, error shapes — bex-api is meant to be Render-compatible, see docs/ADR006-bex-api.md) and the dashboard/ UI (dashboard/AGENTS.md). Compare against the equivalent render.com behavior/API and flag any drift as follow-up work rather than silently diverging. Omit this task only for milestones with no REST/GraphQL/MCP/UI surface change (pure infra, operator-internal mechanism, docs, etc.) — note why it was omitted in the milestone's ## Source + Goal linkage.
  2. Simplify — run /simplify over the code this milestone changed (reuse / simplification / efficiency; behavior-preserving).
  3. Test coverage — add meaningful tests for the behavior this milestone shipped. Tests must assert real behavior and failure modes; never game coverage with trivial, tautological, or snapshot-everything tests.
  4. Closeout — the final task, added last. When the milestone's other tasks are all complete and its definition of done is actually met, close the milestone: set every remaining task's status: done, move each tNNN.md to wN/mN/done/, mark every row — **DONE** and set **Status:** done in the milestone README.md, move the whole wN/mN/ directory to wN/done/mN/, and check - [x] in the workstream README.md. Completing this task is the move — running /pm done <wN/mN/tNNN> on it last triggers the milestone move (the done subcommand's step 4). Do not run it until the DoD holds: a milestone lands in done/ when its observable end state is real, not merely when the code is written.

  Each depends_on the last implementation task(s) (Simplify and Test coverage depend on Render parity when it's present; Closeout depends on Test coverage) and all count toward the (N tasks) total. add-task inserts new work before these (before Closeout) and updates their depends_on.

• After editing any .md, run npx prettier@3.4.2 --write "**/*.md" (repo rule).

Subcommands

status (default)

Read the tree (find .pm -type f -name '*.md', skipping done/) and .pm/DO_NOT_DO.md. Print, per open workstream: its milestones with **Status:**, and the next actionable task per milestone — the first non-done task whose depends_on are all satisfied. Also list open inbox notes. Then run a lightweight validation pass and flag:

• items conflicting with .pm/DO_NOT_DO.md,
• milestones missing ## Source + Goal linkage,
• milestones whose definition of done is vague/non-testable,
• inbox notes missing a Why: line.

Touch no files.

new workstream

Create the next free wN/ with a role-neutral README.md from the workstream template below.

add <wN> <idea…>

Create the next free inbox note wN/NNN.md with the idea as plain terse markdown (no frontmatter), with a one-line Why: … directly under the title. This is the default home for sub-hour work.

promote <wN/NNN> / new milestone <wN> <title>

Apply the sizing rule first.

• If the work is > ~1h and splits into more than one task: create wN/mN/ with README.md (milestone template) + one tNNN.md per task (task template) + the standing closing tasks (Render parity when it's feature dev/a fix touching REST/GraphQL/MCP/UI, then Simplify, then Test coverage, then Closeout), add the - [ ] **mN** — … line to the workstream README.md, and fill ## Source + Goal linkage with source + goal linkage + expected outcome + why-now rationale (note there why Render parity was included or omitted).
• If it is ≤ ~1h: do NOT create a milestone. Keep/append it as an inbox note wN/NNN.md (with its one-line Why: …) and tell the user why (too small for a milestone).

add-task <wN/mN> <title>

Create the next tNNN.md from the task template and add its row to the milestone README.md table before the standing closing tasks, updating their depends_on to include it. Update the (N tasks) count in the workstream README.

done <wN/mN/tNNN>

1. Set the task's frontmatter status: done.
2. In the milestone README.md: mark the row — **DONE** and update the **Status:** line (e.g. todo (t001 done)).
3. Move the file to wN/mN/done/tNNN.md.
4. If no open tasks remain in the milestone, move the whole milestone to wN/done/mN/ and check its box (- [x]) in the workstream README.md.

Show the intended moves before mutating if the user passed DRY_RUN=1.

Templates

Workstream README.md

# wN — project workstream (<worker>)

**Worker:** <worker>. This is a general-purpose bex workstream. It may take work anywhere in the project; the milestones below are scheduled work and historical records, not a permanent purpose, specialty, or ownership boundary.

## Milestones

- [ ] **mN** — <title> (<N> tasks) ← from <source>

Milestone README.md

# wN · mN — <name>

**Worker:** <worker> **Goal:** <what shipping this achieves> **Status:** todo

## Tasks (in order)

| id   | title   | est | depends_on |
| ---- | ------- | --- | ---------- |
| t001 | <title> | 30m | —          |

## Definition of done

<observable, testable end state>

## Source + Goal linkage

- **Source:** <pointer to the inbox note / brainstorm / docs this came from>
- **Goal linkage:** <which project goal / pillar this advances>
- **Expected outcome:** <observable impact after shipping>
- **Why now:** <dependency / risk / sequence rationale>

Task tNNN.md

---
id: wN/mN/tNNN
title: <title>
worker: <worker>
status: todo
estimate: 30m
depends_on: [wN/mN/tMMM]
---

## Objective

<one paragraph>

## Context

- <concrete paths / k8s resources / facts>

## Steps

1. <step>

## Files

- <paths to touch>

## Acceptance criteria

- [ ] <testable check>

## Out of scope

- <deferred adjacent work>

Inbox note wN/NNN.md

Plain terse markdown, no frontmatter — one idea or a sub-hour unit of work. Opens with, directly under the title:

Why: <one sentence — motivation / payoff>

Arguments

$ARGUMENTS