PowerPoint generation for construction: project updates, stakeholder presentations, progress reports, bid presentations. Automated slide creation with charts and data.
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Create professional PowerPoint presentations for construction projects using python-pptx. Generate stakeholder updates, progress reports, and bid presentations with automated data visualization.
Generate monthly progress update slides.
from pptx import Presentation
from pptx.util import Inches, Pt
from pptx.enum.chart import XL_CHART_TYPE
from pptx.chart.data import CategoryChartData
from pptx.dml.color import RGBColor
from pptx.enum.text import PP_ALIGN
def create_progress_presentation(project_data: dict, output_path: str) -> str:
"""Create project progress presentation."""
prs = Presentation()
prs.slide_width = Inches(13.333)
prs.slide_height = Inches(7.5)
# Title slide
title_slide = prs.slides.add_slide(prs.slide_layouts[0])
title_slide.shapes.title.text = project_data['project_name']
title_slide.placeholders[1].text = f"Progress Report - {project_data['report_date']}"
# Executive Summary slide
summary_slide = prs.slides.add_slide(prs.slide_layouts[1])
summary_slide.shapes.title.text = "Executive Summary"
summary_text = summary_slide.placeholders[1]
tf = summary_text.text_frame
tf.paragraphs[0].text = f"Overall Progress: {project_data['overall_progress']}%"
p = tf.add_paragraph()
p.text = f"Schedule Status: {project_data['schedule_status']}"
p = tf.add_paragraph()
p.text = f"Budget Status: {project_data['budget_status']}"
p = tf.add_paragraph()
p.text = f"Safety: {project_data['safety_status']}"
# Schedule Progress Chart
add_schedule_chart(prs, project_data['schedule_data'])
# Budget Chart
add_budget_chart(prs, project_data['budget_data'])
# Key Milestones
add_milestones_slide(prs, project_data['milestones'])
# Issues & Risks
add_issues_slide(prs, project_data.get('issues', []))
# Photos
if project_data.get('photos'):
add_photos_slide(prs, project_data['photos'])
prs.save(output_path)
return output_path
def add_schedule_chart(prs: Presentation, schedule_data: dict):
"""Add schedule progress chart."""
slide = prs.slides.add_slide(prs.slide_layouts[5])
slide.shapes.title.text = "Schedule Progress"
chart_data = CategoryChartData()
chart_data.categories = schedule_data['phases']
chart_data.add_series('Planned', schedule_data['planned'])
chart_data.add_series('Actual', schedule_data['actual'])
chart = slide.shapes.add_chart(
XL_CHART_TYPE.COLUMN_CLUSTERED,
Inches(1), Inches(1.5),
Inches(11), Inches(5),
chart_data
).chart
chart.has_legend = True
chart.legend.include_in_layout = False
def add_budget_chart(prs: Presentation, budget_data: dict):
"""Add budget status chart."""
slide = prs.slides.add_slide(prs.slide_layouts[5])
slide.shapes.title.text = "Budget Status"
chart_data = CategoryChartData()
chart_data.categories = ['Budget', 'Committed', 'Spent', 'Forecast']
chart_data.add_series('Amount ($M)', [
budget_data['budget'] / 1_000_000,
budget_data['committed'] / 1_000_000,
budget_data['spent'] / 1_000_000,
budget_data['forecast'] / 1_000_000
])
chart = slide.shapes.add_chart(
XL_CHART_TYPE.BAR_CLUSTERED,
Inches(1), Inches(1.5),
Inches(11), Inches(5),
chart_data
).chart
def add_milestones_slide(prs: Presentation, milestones: list):
"""Add key milestones slide."""
slide = prs.slides.add_slide(prs.slide_layouts[5])
slide.shapes.title.text = "Key Milestones"
# Create table
rows = len(milestones) + 1
cols = 4
table = slide.shapes.add_table(rows, cols, Inches(0.5), Inches(1.5), Inches(12), Inches(0.5 * rows)).table
# Headers
headers = ['Milestone', 'Planned', 'Actual/Forecast', 'Status']
for i, header in enumerate(headers):
table.cell(0, i).text = header
# Data
for i, ms in enumerate(milestones, 1):
table.cell(i, 0).text = ms['name']
table.cell(i, 1).text = ms['planned_date']
table.cell(i, 2).text = ms.get('actual_date', ms.get('forecast_date', 'TBD'))
table.cell(i, 3).text = ms['status']
def add_issues_slide(prs: Presentation, issues: list):
"""Add issues and risks slide."""
slide = prs.slides.add_slide(prs.slide_layouts[1])
slide.shapes.title.text = "Issues & Risks"
if not issues:
slide.placeholders[1].text = "No critical issues at this time."
return
tf = slide.placeholders[1].text_frame
for i, issue in enumerate(issues):
if i == 0:
tf.paragraphs[0].text = f"• {issue['description']} ({issue['status']})"
else:
p = tf.add_paragraph()
p.text = f"• {issue['description']} ({issue['status']})"
def add_photos_slide(prs: Presentation, photos: list):
"""Add site photos slide."""
slide = prs.slides.add_slide(prs.slide_layouts[5])
slide.shapes.title.text = "Site Progress Photos"
# Arrange up to 4 photos in grid
positions = [
(Inches(0.5), Inches(1.5)),
(Inches(6.5), Inches(1.5)),
(Inches(0.5), Inches(4)),
(Inches(6.5), Inches(4))
]
for i, photo in enumerate(photos[:4]):
left, top = positions[i]
slide.shapes.add_picture(photo['path'], left, top, width=Inches(5.5))
Create bid/proposal presentations.
def create_bid_presentation(bid_data: dict, output_path: str) -> str:
"""Create bid presentation for client."""
prs = Presentation()
# Title
title_slide = prs.slides.add_slide(prs.slide_layouts[0])
title_slide.shapes.title.text = bid_data['project_name']
title_slide.placeholders[1].text = f"Proposal by {bid_data['company_name']}"
# Company Overview
overview_slide = prs.slides.add_slide(prs.slide_layouts[1])
overview_slide.shapes.title.text = "About Us"
tf = overview_slide.placeholders[1].text_frame
tf.paragraphs[0].text = f"Years in Business: {bid_data['company']['years']}"
for qual in bid_data['company']['qualifications']:
p = tf.add_paragraph()
p.text = f"• {qual}"
# Project Understanding
understanding_slide = prs.slides.add_slide(prs.slide_layouts[1])
understanding_slide.shapes.title.text = "Project Understanding"
tf = understanding_slide.placeholders[1].text_frame
for i, point in enumerate(bid_data['understanding']):
if i == 0:
tf.paragraphs[0].text = f"• {point}"
else:
p = tf.add_paragraph()
p.text = f"• {point}"
# Approach
approach_slide = prs.slides.add_slide(prs.slide_layouts[1])
approach_slide.shapes.title.text = "Our Approach"
tf = approach_slide.placeholders[1].text_frame
for i, step in enumerate(bid_data['approach']):
if i == 0:
tf.paragraphs[0].text = f"{i+1}. {step}"
else:
p = tf.add_paragraph()
p.text = f"{i+1}. {step}"
# Team
team_slide = prs.slides.add_slide(prs.slide_layouts[1])
team_slide.shapes.title.text = "Project Team"
tf = team_slide.placeholders[1].text_frame
for i, member in enumerate(bid_data['team']):
if i == 0:
tf.paragraphs[0].text = f"{member['role']}: {member['name']}"
else:
p = tf.add_paragraph()
p.text = f"{member['role']}: {member['name']}"
# Pricing Summary
pricing_slide = prs.slides.add_slide(prs.slide_layouts[5])
pricing_slide.shapes.title.text = "Investment Summary"
# Add pricing table
rows = len(bid_data['pricing']['items']) + 2
table = pricing_slide.shapes.add_table(rows, 2, Inches(2), Inches(2), Inches(8), Inches(0.5 * rows)).table
table.cell(0, 0).text = "Description"
table.cell(0, 1).text = "Amount"
for i, item in enumerate(bid_data['pricing']['items'], 1):
table.cell(i, 0).text = item['description']
table.cell(i, 1).text = f"${item['amount']:,.2f}"
table.cell(rows-1, 0).text = "TOTAL"
table.cell(rows-1, 1).text = f"${bid_data['pricing']['total']:,.2f}"
# Schedule
schedule_slide = prs.slides.add_slide(prs.slide_layouts[1])
schedule_slide.shapes.title.text = "Proposed Schedule"
tf = schedule_slide.placeholders[1].text_frame
tf.paragraphs[0].text = f"Duration: {bid_data['schedule']['duration']}"
p = tf.add_paragraph()
p.text = f"Start: {bid_data['schedule']['start']}"
p = tf.add_paragraph()
p.text = f"Completion: {bid_data['schedule']['end']}"
prs.save(output_path)
return output_path
Generate safety meeting presentations.
def create_safety_presentation(safety_data: dict, output_path: str) -> str:
"""Create safety meeting presentation."""
prs = Presentation()
# Title
title_slide = prs.slides.add_slide(prs.slide_layouts[0])
title_slide.shapes.title.text = "Safety Report"
title_slide.placeholders[1].text = f"{safety_data['project_name']} - {safety_data['period']}"
# KPIs
kpi_slide = prs.slides.add_slide(prs.slide_layouts[5])
kpi_slide.shapes.title.text = "Safety KPIs"
# Add KPI boxes
kpis = [
('Days Without Incident', str(safety_data['days_without_incident'])),
('Total Recordable Rate', f"{safety_data['trir']:.2f}"),
('Near Misses Reported', str(safety_data['near_misses'])),
('Toolbox Talks', str(safety_data['toolbox_talks']))
]
for i, (label, value) in enumerate(kpis):
left = Inches(0.5 + (i % 2) * 6)
top = Inches(1.5 + (i // 2) * 2.5)
shape = kpi_slide.shapes.add_shape(1, left, top, Inches(5), Inches(2))
shape.text = f"{value}\n{label}"
# Incidents (if any)
if safety_data.get('incidents'):
incident_slide = prs.slides.add_slide(prs.slide_layouts[1])
incident_slide.shapes.title.text = "Incidents This Period"
tf = incident_slide.placeholders[1].text_frame
for i, incident in enumerate(safety_data['incidents']):
if i == 0:
tf.paragraphs[0].text = f"• {incident['date']}: {incident['description']}"
else:
p = tf.add_paragraph()
p.text = f"• {incident['date']}: {incident['description']}"
# Focus Areas
focus_slide = prs.slides.add_slide(prs.slide_layouts[1])
focus_slide.shapes.title.text = "Focus Areas This Week"
tf = focus_slide.placeholders[1].text_frame
for i, focus in enumerate(safety_data['focus_areas']):
if i == 0:
tf.paragraphs[0].text = f"• {focus}"
else:
p = tf.add_paragraph()
p.text = f"• {focus}"
prs.save(output_path)
return output_path
Generate 3-week lookahead slides.
def create_lookahead_presentation(lookahead_data: dict, output_path: str) -> str:
"""Create 3-week lookahead presentation."""
prs = Presentation()
# Title
title_slide = prs.slides.add_slide(prs.slide_layouts[0])
title_slide.shapes.title.text = "3-Week Lookahead"
title_slide.placeholders[1].text = f"{lookahead_data['project_name']}"
# Week by week slides
for week_num, week_data in enumerate(lookahead_data['weeks'], 1):
slide = prs.slides.add_slide(prs.slide_layouts[5])
slide.shapes.title.text = f"Week {week_num}: {week_data['date_range']}"
# Activities table
rows = len(week_data['activities']) + 1
table = slide.shapes.add_table(rows, 4, Inches(0.3), Inches(1.5), Inches(12.5), Inches(0.4 * rows)).table
# Headers
for i, header in enumerate(['Activity', 'Area', 'Crew', 'Status']):
table.cell(0, i).text = header
# Data
for i, activity in enumerate(week_data['activities'], 1):
table.cell(i, 0).text = activity['name']
table.cell(i, 1).text = activity['area']
table.cell(i, 2).text = activity['crew']
table.cell(i, 3).text = activity['status']
# Resource Needs
resource_slide = prs.slides.add_slide(prs.slide_layouts[1])
resource_slide.shapes.title.text = "Resource Needs"
tf = resource_slide.placeholders[1].text_frame
for i, need in enumerate(lookahead_data.get('resource_needs', [])):
if i == 0:
tf.paragraphs[0].text = f"• {need}"
else:
p = tf.add_paragraph()
p.text = f"• {need}"
prs.save(output_path)
return output_path
# Example: Generate monthly progress presentation from project data
import pandas as pd
# Load project data
schedule_df = pd.read_excel("schedule_data.xlsx")
budget_df = pd.read_excel("budget_data.xlsx")
# Prepare presentation data
project_data = {
'project_name': 'Downtown Office Tower',
'report_date': 'January 2026',
'overall_progress': 67,
'schedule_status': 'On Track',
'budget_status': '2.3% Under Budget',
'safety_status': '45 Days Without Incident',
'schedule_data': {
'phases': schedule_df['phase'].tolist(),
'planned': schedule_df['planned_pct'].tolist(),
'actual': schedule_df['actual_pct'].tolist()
},
'budget_data': {
'budget': budget_df['budget'].sum(),
'committed': budget_df['committed'].sum(),
'spent': budget_df['spent'].sum(),
'forecast': budget_df['forecast'].sum()
},
'milestones': [
{'name': 'Foundation Complete', 'planned_date': '2025-06-01', 'actual_date': '2025-05-28', 'status': 'Complete'},
{'name': 'Structure Complete', 'planned_date': '2025-12-15', 'actual_date': '2025-12-10', 'status': 'Complete'},
{'name': 'Envelope Complete', 'planned_date': '2026-03-01', 'forecast_date': '2026-02-28', 'status': 'On Track'}
]
}
create_progress_presentation(project_data, 'reports/monthly_progress_jan2026.pptx')
pip install python-pptx
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