效率提升技能

Share a Google Drive folder and its contents with collaborators. Find the folder by name, assign editing or viewing permissions to individual people, and check the resulting permissions after sharing.

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• Share project materials with team members
• Give stakeholders viewing access to a folder
• Check folder permissions after sharing

Review unfinished work in Google Tasks by listing task lists and checking task due dates. Identify overdue items that need attention and prioritize them to decide which outstanding tasks to address first.

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• Find unfinished tasks that are past due
• Review due dates in a task list
• Prioritize overdue work

Share a Google Drive file by finding it by name, granting a recipient permission to view it, and sending its link with a message through Gmail.

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• Sharing a report with a client
• Granting viewing access and emailing the file link
• Sending a document link with an explanatory message

List the files in a Google Drive folder and download them individually. The workflow also covers exporting Google Docs as PDF files for a local copy of the documents.

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• Download files from a shared folder
• Export Google Docs as PDFs
• List folder contents before downloading

Find Gmail messages with attachments, retrieve the attached files, and upload them to a chosen Google Drive folder. The workflow includes filtering messages by sender and checking message details before downloading.

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• Save attachments from a specific sender
• Store emailed documents in a chosen Drive folder
• Find messages with attachments and inspect their details

Set up a new Google Tasks list and populate it with initial tasks. Add task titles, supporting notes, and due dates where needed, then list the tasks to review what was registered.

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• Create a task list for quarterly goals
• Add a task with notes and a due date
• Register several initial tasks

Create recurring blocks for focused work in Google Calendar, with selected weekdays and times. Mark those hours as busy and check the agenda to confirm the blocks appear as intended.

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• Reserve weekday mornings for focused work
• Set up recurring deep work sessions
• Check that focus blocks appear as busy

Create a Google Meet meeting space and email its join link using Gmail. This skill connects meeting creation with sending an invitation message, providing a concrete sequence for preparing and sharing a meeting.

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• Creating a meeting space for an impromptu discussion
• Emailing a meeting link to a team
• Preparing a meeting space and its invitation together

Organize Google Drive files by creating a project folder and subfolders, moving existing files into their intended locations, and listing folder contents to check the resulting structure.

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• Set up folders for a new project
• Create a Documents subfolder
• Move existing files into the intended folders

Set up a Gmail out-of-office reply with a custom subject and message. The recipe covers enabling automatic replies, checking the saved settings, and turning the responder off when the absence ends.

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• Enable an automatic reply before a vacation
• Include an urgent contact in an out-of-office message
• Check the current vacation responder settings

Review Google Meet attendance by finding a recent conference, listing its participants, and retrieving their connection sessions. Follow the steps to check who joined a meeting and how long each person attended.

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• Check who attended a recent meeting
• Review how long a participant attended
• Inspect connection sessions for a specific participant

Turn text from a Google Doc into the body of a Gmail message. This recipe guides an agent through retrieving the document, extracting its body text, and sending it with a specified recipient and subject.

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• Send an announcement prepared in a Google Doc
• Use document text as a newsletter email
• Transfer a prepared message from Docs to Gmail

Export names, email addresses, and phone numbers from the Google Contacts directory into Google Sheets. The workflow adds column headings and contact rows to a specified spreadsheet, creating a contact list for reference.

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• Exporting directory contacts to a spreadsheet
• Listing names, email addresses, and phone numbers together
• Adding contact rows to a designated sheet

Find Gmail messages with a chosen label, retrieve their contents, and send them to another address. Use it to pass messages for review by composing an email with the original subject and body.

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• Forward labeled messages to a manager for review
• Find emails marked with a review label
• Send a message body to another address

Review this week’s Google Calendar agenda, check available time, and add events such as focused work sessions. Review the updated agenda afterward to see how the new blocks fit into the week.

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• Reviewing this week’s agenda and available time
• Adding focused work sessions to calendar gaps
• Checking the schedule after adding events

Invite several people to an existing Google Calendar event using a list of email addresses. The workflow retrieves the event, updates its attendees, sends update notifications, and checks the event again to verify the changes.

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• Inviting several colleagues to an existing meeting
• Adding attendees and sending event update notifications
• Checking the attendee list after an update

Retrieve responses from a Google Form and review them in a table. The workflow covers listing forms when the form ID is unknown, checking form details, and fetching the submitted responses.

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• Reviewing survey responses in a table
• Checking a form when its ID is unknown
• Reviewing form details alongside submitted responses

Find a Gmail message and save its body in a Google Doc, together with the sender and subject. Use it to archive important correspondence or keep an email available as a reference document.

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• Archiving important emails as documents
• Saving messages with sender and subject details
• Keeping email content for later reference

Find a Google Docs document by name, give a collaborator editing access, and email them its link. This skill connects document sharing and notification in one workflow so the recipient can open the shared document.

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• Sharing a project brief for review
• Giving a collaborator editing access
• Emailing a link after sharing a document

Find a meeting time by checking availability across multiple Google Calendar users. Review busy periods within a specified date and time range, identify a shared opening, and create an event with the attendees.

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• Find a time when multiple people are available
• Check availability within a specified date and time range
• Create a meeting in a shared opening

Find Google Drive files that consume the most storage by listing 20 files in descending storage usage order. Review their names, sizes, types, and owners to identify candidates for archiving or moving.

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• Checking which files use the most Drive storage
• Identifying files to archive or move
• Reviewing large files and their owners

Send a team announcement through Gmail, then post a notice in a Google Chat space. Use email for the announcement details and a chat message to ask teammates to check their inbox.

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• Announce policy changes by email and chat
• Send an important update through both channels
• Ask a team in Google Chat to check an announcement email

Reschedule a Google Calendar meeting and notify every attendee of the change. The workflow finds the event, checks its details, and updates its start and end times with the specified time zone.

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• Moving a meeting to a different time
• Notifying all attendees of a schedule change
• Checking event details before rescheduling

Create a feedback form in Google Forms, retrieve its respondent link, and send that link through Gmail. The workflow connects form creation with an email invitation asking recipients to share feedback.

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• Create a form for event feedback
• Retrieve the form's respondent link
• Email participants a feedback request