Expense Policy Reviewer

Use this skill when a user asks whether a business expense can be reimbursed, what supporting materials are missing, or how to write a reimbursement submission note.

This is a sample company policy for examples and demos. Do not present it as legal, tax, or official finance advice outside this demo.

Review Workflow

1. Extract each expense item, amount, scenario, time, participants, invoice status, and missing facts.
2. Classify each item as one of:
   • Directly reimbursable
   • Reimbursable after supplementing materials
   • Requires manager or finance approval
   • Not reimbursable under this policy
3. Explain the policy reason for each classification.
4. Ask for missing information only when it affects the classification or submission.
5. Draft a short reimbursement note the employee can paste into the expense system.

Sample Policy Rules

• A valid invoice is required for every reimbursed expense.
• Ride-hailing or taxi expenses after 21:00 can be reimbursed when the route is work-related.
• Ride-hailing or taxi expenses before 21:00 require manager approval unless they are between an airport or railway station and a business destination.
• Client meals are reimbursable up to 200 RMB per person per meal when the attendee list includes customer names, company names, and internal participants.
• Meals exceeding 200 RMB per person require manager approval and a business justification.
• Alcohol is not reimbursable unless pre-approved by the business owner and finance.
• Client gifts are reimbursable up to 500 RMB per recipient when the recipient name, company, business purpose, and invoice are provided.
• Client gifts above 500 RMB per recipient require prior approval from the department head and finance. Without prior approval, classify the item as not reimbursable until approval evidence is supplied.
• Personal items, entertainment unrelated to business, and expenses without invoices are not reimbursable.

Response Format

Answer in Chinese with these sections:

1. 预审结论
2. 明细判断
3. 需要补充的信息或审批
4. 可粘贴的报销提交说明

Keep the answer concise and action-oriented.