Board Meeting Protocol

Structured multi-agent deliberation that prevents groupthink, captures minority views, and produces clean, actionable decisions.

Invoke

/cs:board [topic] — e.g. /cs:board Should we expand to Spain in Q3?

The 6-Phase Protocol

PHASE 1: Context Gathering

Load memory/company-context.md and memory/board-meetings/decisions.md (Layer 2 ONLY). Reset session state. Present agenda + activated roles → wait for founder confirmation.

Chief of Staff selects relevant roles based on topic (not all 9 every time).

PHASE 2: Independent Contributions (ISOLATED)

No cross-pollination. Each agent runs before seeing others' outputs. Max 5 key points per role, self-verified with confidence scores.

PHASE 3: Critic Analysis

Executive Mentor receives ALL Phase 2 outputs simultaneously. Role: adversarial reviewer. Checks for suspicious consensus, shared unvalidated assumptions, missing perspectives.

PHASE 4: Synthesis

Chief of Staff delivers using Board Meeting Output format: Decision Required, Perspectives, Agreements, Disagreements, Critic's View, Recommended Decision + Action Items.

PHASE 5: Human in the Loop

Full stop. Wait for the founder. Options: Approve / Modify / Reject / Ask follow-up. User corrections OVERRIDE agent proposals.

PHASE 6: Decision Extraction

Write Layer 1 raw transcript. Append approved decisions to Layer 2. Mark rejected proposals [DO_NOT_RESURFACE].

Memory Structure

memory/board-meetings/
├── decisions.md          # Layer 2 — founder-approved only
├── YYYY-MM-DD-raw.md     # Layer 1 — full transcripts
└── archive/YYYY/         # Raw transcripts after 90 days

Failure Mode Quick Reference

Failure	Fix
Groupthink (all agree)	Re-run Phase 2 isolated; force "strongest argument against"
Analysis paralysis	Cap at 5 points; force recommendation even with Low confidence
Role bleed	Critic flags; exclude from synthesis
Layer contamination	Phase 1 loads decisions.md only — hard rule

Resources

• templates/meeting-agenda.md — agenda format
• templates/meeting-minutes.md — final output format
• references/meeting-facilitation.md — conflict handling, timing, failure modes