Google Workspace

Prepare an incident review by creating a Google Docs report template, scheduling a review meeting in Google Calendar, and notifying the team through Chat. The template covers the summary, timeline, root cause, and action items.

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• Preparing a report template after an incident
• Scheduling a team incident review
• Announcing the review meeting in Chat

Find a sales tracking spreadsheet in Google Sheets, review its current entries, and append a deal update with the date, company, status, amount, quarter, and owner.

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• Record a deal update after sending a proposal
• Add a deal's amount, quarter, and owner
• Review existing entries before logging an update

Set up a Google Classroom course, invite students by email address, and list enrolled students. The workflow covers course details such as name, section, and room, helping teachers handle the initial setup and enrollment checks.

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• Create a course for a new class
• Set the course name, section, and room
• Invite students by email address

Find Google Drive files that consume the most storage by listing 20 files in descending storage usage order. Review their names, sizes, types, and owners to identify candidates for archiving or moving.

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• Checking which files use the most Drive storage
• Identifying files to archive or move
• Reviewing large files and their owners

Create a Google Docs document from an existing template, add content, and share it with collaborators. The workflow connects template copying in Google Drive with document writing and granting a named user editing access.

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• Create a project brief from a template
• Add project objectives to a copied document
• Give collaborators editing access to a new document

Create Gmail filters that automatically label, star, or categorize incoming messages. Check existing labels, create a label when needed, define a filter, and verify its settings to organize recurring email.

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• Automatically label incoming receipts
• Keep mail from a specified sender out of the inbox
• Check existing labels and configured filters

Find a meeting time by checking availability across multiple Google Calendar users. Review busy periods within a specified date and time range, identify a shared opening, and create an event with the attendees.

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• Find a time when multiple people are available
• Check availability within a specified date and time range
• Create a meeting in a shared opening

List the files in a Google Drive folder and download them individually. The workflow also covers exporting Google Docs as PDF files for a local copy of the documents.

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• Download files from a shared folder
• Export Google Docs as PDFs
• List folder contents before downloading

Read event details from rows in Google Sheets and create corresponding Google Calendar entries. Use a spreadsheet as the starting point for registering multiple meetings or events, including their times and attendees.

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• Transfer a spreadsheet of events to Google Calendar
• Register meeting times and attendees from a sheet
• Create calendar entries for multiple planned events

Set up a new Google Tasks list and populate it with initial tasks. Add task titles, supporting notes, and due dates where needed, then list the tasks to review what was registered.

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• Create a task list for quarterly goals
• Add a task with notes and a due date
• Register several initial tasks

Retrieve responses from a Google Form and review them in a table. The workflow covers listing forms when the form ID is unknown, checking form details, and fetching the submitted responses.

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• Reviewing survey responses in a table
• Checking a form when its ID is unknown
• Reviewing form details alongside submitted responses

Find a Gmail message and save its body in a Google Doc, together with the sender and subject. Use it to archive important correspondence or keep an email available as a reference document.

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• Archiving important emails as documents
• Saving messages with sender and subject details
• Keeping email content for later reference

Support team leadership with daily progress reports, meeting preparation, weekly summaries, and tasks drawn from email. Share updates in Google Chat and track team objectives and measurable results in a shared spreadsheet.

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• Share daily team progress in Google Chat
• Prepare for one-on-one meetings
• Review weekly team summaries

Share a Google Drive file by finding it by name, granting a recipient permission to view it, and sending its link with a message through Gmail.

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• Sharing a report with a client
• Granting viewing access and emailing the file link
• Sending a document link with an explanatory message

Turn text from a Google Doc into the body of a Gmail message. This recipe guides an agent through retrieving the document, extracting its body text, and sending it with a specified recipient and subject.

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• Send an announcement prepared in a Google Doc
• Use document text as a newsletter email
• Transfer a prepared message from Docs to Gmail

Create recurring blocks for focused work in Google Calendar, with selected weekdays and times. Mark those hours as busy and check the agenda to confirm the blocks appear as intended.

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• Reserve weekday mornings for focused work
• Set up recurring deep work sessions
• Check that focus blocks appear as busy

Create recurring Google Calendar events with attendees, specifying meeting times, time zones, and a repeat schedule. Check the upcoming agenda afterward to confirm that the events were created.

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• Schedule a weekly team meeting
• Create recurring events with attendees
• Check upcoming events after registration

Find Gmail messages with attachments, retrieve the attached files, and upload them to a chosen Google Drive folder. The workflow includes filtering messages by sender and checking message details before downloading.

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• Save attachments from a specific sender
• Store emailed documents in a chosen Drive folder
• Find messages with attachments and inspect their details

Prepare a new month of tracking in Google Sheets by copying a template tab within the same spreadsheet and renaming the copy for the month you want to record.

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• Preparing a tracking tab for a new month
• Reusing the same template each month
• Copying a template and naming it for the target month

Create a Google Meet meeting space and email its join link using Gmail. This skill connects meeting creation with sending an invitation message, providing a concrete sequence for preparing and sharing a meeting.

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• Creating a meeting space for an impromptu discussion
• Emailing a meeting link to a team
• Preparing a meeting space and its invitation together

Set up a Gmail out-of-office reply with a custom subject and message. The recipe covers enabling automatic replies, checking the saved settings, and turning the responder off when the absence ends.

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• Enable an automatic reply before a vacation
• Include an urgent contact in an out-of-office message
• Check the current vacation responder settings

Read data from Google Sheets and turn it into a Google Docs report. The workflow covers creating the document, writing report sections, and granting a stakeholder permission to read the finished file.

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• Create a sales report from spreadsheet data
• Write a report with a summary and key deals
• Grant stakeholders read access to a report

Share Google Drive materials with everyone attending a Google Calendar event. The workflow retrieves the attendee list, grants each person permission to view the file, and checks the resulting sharing permissions.

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• Share meeting materials with everyone on an event's attendee list
• Grant attendees permission to view a Google Drive file
• Check file permissions after sharing meeting materials

Find Gmail messages with a chosen label, retrieve their contents, and send them to another address. Use it to pass messages for review by composing an email with the original subject and body.

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• Forward labeled messages to a manager for review
• Find emails marked with a review label
• Send a message body to another address