Google Workspace

Coordinate project work across Google services by recording progress in Sheets, scheduling recurring meetings, sharing files through Drive, and emailing status updates. A weekly overview helps check upcoming meetings and unread items.

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• Reviewing meetings and unread items at the start of the week
• Recording project progress in Sheets
• Scheduling recurring team standups

Prepare an incident review by creating a Google Docs report template, scheduling a review meeting in Google Calendar, and notifying the team through Chat. The template covers the summary, timeline, root cause, and action items.

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• Preparing a report template after an incident
• Scheduling a team incident review
• Announcing the review meeting in Chat

Export names, email addresses, and phone numbers from the Google Contacts directory into Google Sheets. The workflow adds column headings and contact rows to a specified spreadsheet, creating a contact list for reference.

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• Exporting directory contacts to a spreadsheet
• Listing names, email addresses, and phone numbers together
• Adding contact rows to a designated sheet

Support team leadership with daily progress reports, meeting preparation, weekly summaries, and tasks drawn from email. Share updates in Google Chat and track team objectives and measurable results in a shared spreadsheet.

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• Share daily team progress in Google Chat
• Prepare for one-on-one meetings
• Review weekly team summaries

Export data from Google Sheets as CSV for local backups or further processing. The recipe covers checking spreadsheet details, exporting through Google Drive, and reading a specified sheet range directly in CSV format.

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• Keeping a local CSV backup of spreadsheet data
• Exporting spreadsheet data for further processing
• Reading a selected sheet range as CSV

Create a Google Shared Drive, add members with assigned roles, and check the member list. Use it to set up a shared space for a team or project.

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• Setting up a shared drive for a new project
• Adding members with assigned roles
• Checking the members of a shared drive

Create recurring Google Calendar events with attendees, specifying meeting times, time zones, and a repeat schedule. Check the upcoming agenda afterward to confirm that the events were created.

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• Schedule a weekly team meeting
• Create recurring events with attendees
• Check upcoming events after registration

Find a meeting time by checking availability across multiple Google Calendar users. Review busy periods within a specified date and time range, identify a shared opening, and create an event with the attendees.

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• Find a time when multiple people are available
• Check availability within a specified date and time range
• Create a meeting in a shared opening

Find Gmail messages with a chosen label, retrieve their contents, and send them to another address. Use it to pass messages for review by composing an email with the original subject and body.

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• Forward labeled messages to a manager for review
• Find emails marked with a review label
• Send a message body to another address

Create recurring blocks for focused work in Google Calendar, with selected weekdays and times. Mark those hours as busy and check the agenda to confirm the blocks appear as intended.

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• Reserve weekday mornings for focused work
• Set up recurring deep work sessions
• Check that focus blocks appear as busy

Find a sales tracking spreadsheet in Google Sheets, review its current entries, and append a deal update with the date, company, status, amount, quarter, and owner.

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• Record a deal update after sending a proposal
• Add a deal's amount, quarter, and owner
• Review existing entries before logging an update

Create a Google Meet meeting space and email its join link using Gmail. This skill connects meeting creation with sending an invitation message, providing a concrete sequence for preparing and sharing a meeting.

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• Creating a meeting space for an impromptu discussion
• Emailing a meeting link to a team
• Preparing a meeting space and its invitation together

Create an expense tracker in Google Sheets with columns for date, category, description, and amount. Add an initial expense entry, then give a manager read-only access to the spreadsheet.

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• Creating a new expense tracking spreadsheet
• Adding column headers and an initial expense entry
• Sharing expense records with a manager for viewing

Set up a new Google Tasks list and populate it with initial tasks. Add task titles, supporting notes, and due dates where needed, then list the tasks to review what was registered.

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• Create a task list for quarterly goals
• Add a task with notes and a due date
• Register several initial tasks

Share a Google Drive file by finding it by name, granting a recipient permission to view it, and sending its link with a message through Gmail.

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• Sharing a report with a client
• Granting viewing access and emailing the file link
• Sending a document link with an explanatory message

Create a feedback form in Google Forms, retrieve its respondent link, and send that link through Gmail. The workflow connects form creation with an email invitation asking recipients to share feedback.

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• Create a form for event feedback
• Retrieve the form's respondent link
• Email participants a feedback request

Manage sales work across Gmail, Calendar, Sheets, and Drive. Prepare for client calls, record deal updates, turn follow-up emails into tasks, share proposals, and get a weekly summary of the sales pipeline.

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• Prepare for client calls by reviewing attendees and agendas
• Record deal updates in a tracking spreadsheet
• Turn follow-up emails into tasks

Set up change notifications for Google Drive files or folders, with update events delivered to a Pub/Sub topic, a message destination. The workflow also covers listing subscriptions and renewing them before they expire.

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• Setting up notifications for Drive changes
• Checking registered notification subscriptions
• Renewing subscriptions before they expire

Reschedule a Google Calendar meeting and notify every attendee of the change. The workflow finds the event, checks its details, and updates its start and end times with the specified time zone.

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• Moving a meeting to a different time
• Notifying all attendees of a schedule change
• Checking event details before rescheduling

Review this week’s Google Calendar agenda, check available time, and add events such as focused work sessions. Review the updated agenda afterward to see how the new blocks fit into the week.

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• Reviewing this week’s agenda and available time
• Adding focused work sessions to calendar gaps
• Checking the schedule after adding events

Create a Google Slides presentation with a chosen title and share it with a teammate as an editor. This recipe provides the commands for setting up a presentation before collaborative work begins.

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• Setting up a quarterly review presentation
• Sharing a new presentation with an editor
• Preparing a presentation for team collaboration

Turn a Gmail message into a new Google Tasks entry, using the email subject as the title and its short preview as notes. Add it to the default task list or specify another list.

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• Turning an email request into a task
• Keeping an email subject and preview in a task
• Adding email tasks to a specific task list

Send Gmail messages with recipients, a subject, and a message body. Add attachments, CC or BCC recipients, use HTML formatting or a configured sender alias, and save messages as drafts when needed.

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• Sending reports with file attachments
• Sending updates with CC or BCC recipients
• Preparing an email draft

Work with Gmail through an agent to send, read, reply to, and forward emails. Review unread messages, monitor incoming mail, and access commands for managing drafts, labels, threads, and mailbox settings.

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• Reviewing unread senders, subjects, and dates
• Replying to everyone in an email thread
• Forwarding a message to new recipients